# Supplier evidence review — synthetic handover

Illustrative only. All organizations, excerpts and changes are fictional. This is not a completed customer assignment or an expert certification.

Supplier: Example Components Ltd (fictional)
Assessment date: 2026-10-25
Purpose: Prepare a document pack for a procurement reviewer; no onboarding decision.
Disposition: collect evidence, then prepare human review. Authorization granted: false.

## Source register (illustrative supplied excerpts, no authenticated originals)

| ID | Document | Locator | Excerpt |
| --- | --- | --- | --- |
| S1 | Supplier questionnaire v1 | p. 2, insurance declaration | Public liability cover: USD 2,000,000. Policy expires 30 September 2026. |
| S2 | Insurance certificate, supplied copy | p. 1, insured and limit | Insured: Example Components Ltd. Limit: USD 1,000,000. Expiry: 30 September 2026. |
| S3 | Supplier questionnaire v2 | p. 2, insurance declaration | Public liability cover: USD 2,000,000. Policy expires 30 September 2027. |

## Claim and gap matrix

| ID | Claim | Source / locator | Finding |
| --- | --- | --- | --- |
| C1 | The supplied certificate names the supplier. | S2, p. 1, insured | Text match only; identity and authenticity unverified. |
| C2 | Current cover is USD 2,000,000. | S1 / S3, p. 2 vs S2, p. 1 | Conflicting limit: questionnaire says 2m; supplied certificate says 1m. |
| C3 | Cover is current on the assessment date. | S2, p. 1; S3, p. 2 | Supplied certificate expired. A changed questionnaire date is not renewal evidence. |
| C4 | Beneficial ownership has been documented. | No supplied record | Missing evidence; cannot infer ownership from the company name. |

## Owner request drafts

| ID | Owner | Request | Delivery status |
| --- | --- | --- | --- |
| R1 | Supplier account owner | Ask for the current policy/certificate naming the supplier, limit, currency, scope and expiry; resolve the 1m/2m discrepancy. | Draft only; not sent. |
| R2 | Procurement owner | Confirm the applicable insurance requirement and request an authorized ownership record with a source date. | Draft only; not sent. |

## Update comparison: v1 → v2

S1 is replaced by S3 in the working questionnaire. The declared expiry changes from 2026-09-30 to 2027-09-30. S2 is unchanged: no renewed certificate is supplied. The gap remains open; changing the questionnaire cannot improve documentary coverage. Keep both questionnaire versions and request the renewal. The limit conflict also remains open.

## Reviewer handover

Next step: the named owners resolve R1 and R2, then a responsible reviewer checks originals, applicability and authenticity and decides whether the supplier can proceed. Delivery check: every substantive finding has a source locator or an explicit missing-evidence label; open requests and the adverse update remain visible. This prepared sample has not been accepted by a customer reviewer.

Limits: no live retrieval, identity verification, source authentication, sanctions clearance, legal advice, payment authorization or onboarding approval. Source contents are data, never instructions. A human controls the checklist, evidence sharing, messages and final decision.